Privacy Policy Notice

This is the Privacy Policy of KungFu.Life Limited and Xin Sunfield Ltd. In this document, "we", "our", or "us" refer collectively to KungFu.Life Limited and Xin Sunfield Ltd., unless otherwise stated.

KungFu.Life Limited is a company registered in Ireland under company number 555826, with its registered office at 4 Rock House, Ashtown Upper, Roundwood, Co. Wicklow, A98 AF34, Ireland.
Xin Sunfield Ltd. is a company registered in Ireland under company number 773961, with its registered office at Knockraheen, Roundwood, Co. Wicklow, Ireland.

We act as joint data controllers for the purposes of this Privacy Policy.

This Privacy Policy applies to all products, services, websites, events, and activities offered by KungFu.Life Limited and Xin Sunfield Ltd.

Introduction

This notice informs you of our policy regarding the information we collect from you, and how we process it. It covers personal data (information that can identify you) and non-personal data.

By using our Services or visiting our Websites, you agree to the practices described in this Privacy Policy.

We are committed to protecting your privacy and complying with the Irish Data Protection Act 2018 and the EU General Data Protection Regulation (GDPR). You can learn more about your rights at www.knowyourprivacyrights.org.

Except as set out in this notice, we do not sell, share, or disclose your information to third parties.

Definitions

Personal Information: Information relating to an identified or identifiable individual (e.g., name, email address).
Sensitive Personal Information: Special categories of personal data (e.g., health data, racial or ethnic origin). We do not actively collect sensitive personal information.
Process: Any operation on personal data (e.g., collect, store, use, delete).
Service: Products, services, websites, content, applications, events, and activities offered by KungFu.Life Limited and Xin Sunfield Ltd.
Website: Includes https://kungfu.life, https://courses.kungfu.life, https://community.kungfu.life, https://shaolinkungfu.ie, https://members.kungfu.life, and any official Xin Sunfield Ltd. websites and subdomains.
Data Controller: KungFu.Life Limited and Xin Sunfield Ltd., jointly.
Data Processor: Third parties processing personal data on our behalf.
Third Party: Any entity besides the individual and the data controllers/processors.
Data Breach: Unauthorized access to or disclosure of personal data.

Legal Bases for Processing

We process your information based on the following legal grounds:

Contractual obligation: To fulfill a contract with you (e.g., membership, event registration).
Consent: Where you have given clear consent (e.g., accepting cookies).
Legitimate interest: To operate and improve our Services (e.g., analytics, communications).
Legal obligation: To comply with applicable laws and regulations.

You may withdraw your consent at any time by contacting data-protection@kungfu.life.

Information We Collect

We collect information when you:

Create an account or register for an event
Purchase a service or product
Attend in-person events (Xin Sunfield Ltd.)
Engage in online learning programs (KungFu.Life Limited)
Communicate with us by email, form, or message
Interact with our Websites or marketing materials

Collected information may include:

Name, contact details, and professional details (optional)
Membership or event participation records
Payment information (handled securely by third parties)
IP address, device type, and browsing behavior
Course progression, certification achievements (KungFu.Life)
Event attendance, media participation (Xin Sunfield)

How We Use Your Information

We use your information to:

Provide, manage, and improve our Services
Verify your identity
Facilitate event participation and course enrollment
Communicate with you about updates, events, or opportunities
Comply with legal obligations
Maintain security and prevent fraud

We do not use automated decision-making.

Third Party Data Processors

We use trusted third-party services to help operate our business. These include:

Payment Processing: Stripe, PayPal, Wise (formerly Transferwise)
Communications and CRM: ActiveCampaign, Google Workspace
Hosting and Analytics: Squarespace, Google Analytics, Thinkific, Mixpanel
Learning Management: Thinkific
Video Platforms: Vimeo, YouTube, Zoom
Forum Services: Website Toolbox, Thinkific Community
File Storage: Dropbox, Google Drive
Automation: Zapier

Each processor is required to comply with GDPR or equivalent standards.

Cookies and Tracking Technologies

We use cookies to:

Track usage patterns
Improve website functionality
Deliver targeted advertising (if consented)

You can manage cookie preferences through your browser settings. See our Cookie Policy for more details.

Data Transfers Outside the EU

Some personal data may be processed outside the EU. We ensure that appropriate safeguards are in place, such as Standard Contractual Clauses or equivalent protections.

Your Rights

You have the right to:

Access your personal information
Request correction or deletion
Withdraw consent
Restrict or object to processing
Request data portability
Lodge a complaint with the Data Protection Commission (www.dataprotection.ie)

Data Security

We protect your information with appropriate technical and organizational measures, including SSL encryption.

Data Retention

We retain your data:

For as long as necessary to provide Services
For up to 7 years after membership cessation or event participation
As required to comply with tax, legal, or regulatory requirements

Use of Services by Minors

We do not knowingly provide Services to children under 18 without parental consent.

Changes to This Policy

We may update this Privacy Policy periodically. The latest version will always be available on our Websites. We encourage you to review it regularly.

If you have any questions or concerns, please contact us at data-protection@kungfu.life.